Senior Office Admin (Temporary 6 Months)

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

Administrative Management

• Office/apartment/warehouse management: Maintain office/apartment/warehouse to provide staffs with a comfortable working/living environment. Make the 5S checking regularly and ensure no effective complaints.
• Vehicle management: Maintain the vehicle in compliance with the regulations.
• Archive documents timely and manage an effective filing system, to ensure no loss due to the ineffectiveness of documents/certificates.
• Handle arising issues of the 2 offices: Hanoi and Hochiminh.
• Complete procurement of computer assets and office supplies, etc.

Expense & Fixed Asset Management

• Annual budget management, from the monthly reports and supervision to budget control and reminders to all the local teams, No exceeding the annual expense budget.
• Manage fixed assets in good condition and no loss of the fixed asset
• Complete the stock-taking punctually and output the stock-taking report on time
• Coordinate with GM and Operation Managers to complete the yearly budget reasonably and punctually
• Execute the budget based on the approved list, manage the fixed expense, monitor current budget progress regularly, and report to HQ admin and Operation Managers if there is any exceptional situation (over budget, budget inexecution, etc)

Business Support

• Important meeting and customer receiving arrangement, no effective complaints.
• Assist and coordinate with Finance, HR, Marketing, Legal related issues. Fulfill the job timely and with high quality.
• Deploy Employee benefits: Month award, Birthday, Marriage,... and Onboarding new employees.
• Recognize the potential risks in the subsidiary and provide give feedback to HQ admin and Operations managers regularly and be able to put forward the solutions.
• Support Sales in Entrusted contracts, Letters of Authorization for Distributors attending the tenders
• Apply payments to suppliers in the Concur/SAP system on time.

Others: Follow HQ's requirement to customize the local procedures and provide feedback local the actual situation. Cooperate with HQ and respond to their demand within two working days.

• Bachelor’s degree or above, major in Business or Administration or related discipline is preferred;
• Excellent cross-cultural communication and interpersonal skills, fluent English is required, (Chinese speaking is a plus)
• Minimum 2 years’ experience in admin relating medical devices, proactive in standardizing and implementing company policy;
• Know how to use Concur/SAP
• Eager to learn new things and explore yourself.
• Work Location: Keangnam Hanoi Landmark Tower, Me Tri, Nam Tu Liem District, Hanoi

• Fixed salary range: 14-15 million Gross + Allowance & Bonus
• Opportunities for professional growth and development within a dynamic team environment.
• Comprehensive training and support are provided to enhance technical skills and knowledge.
• Access to cutting-edge tools and software to support job responsibilities.
• Other employee benefits follow company policies.