Temporary Administrative Assistant (7-Month Contract)

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

We are seeking a Temporary Administrative Assistant to support the operations of a professional services firm in Ho Chi Minh City. This position plays a critical role in ensuring the smooth functioning of the office and supporting the local team and management. You will handle a broad range of administrative, HR, and IT coordination duties to keep daily operations running efficiently.

Administrative Support

• Manage calendars, schedule meetings, organize room bookings, and coordinate tele/video conferences.
• Handle phone calls, greet guests, and manage incoming/outgoing mail, and courier services.
• Format and prepare letters, reports, and and marketing materials; print and bind internal documents.
• Organize travel arrangements (flights, visas, transportation, accommodation).
• Maintain proper filing systems and office records.
• Support data entry into internal systems such as Salesforce (company/client records).
• Prepare monthly expense reports and biweekly management meeting reports.
• Track office and pantry inventory, manage stationery and branded items, and order supplies.
• Liaise with vendors (courier, office building, IT support, etc.) for office service needs.
• Assist in documentation for new hires and maintain personnel records (leave tracking, contracts).
• Coordinate with the finance team for invoice handling, payments, and reimbursements.
• Contribute to the planning and logistics for company events, off-sites, and CSR activities.
• Support compliance processes as needed and assist in business continuity activities.

HR Support

• Liaise with universities for internship hiring and coordinate onboarding logistics.
• Assist with orientation, benefits, internal communication, and offboarding procedures.
• Maintain leave records and address general staff-related queries.

IT Support

• Manage the company’s IT equipment, including laptops, copiers, desk phones, and access cards (including programming and troubleshooting).
• Record inventory. 
• Liaise with vendors on the renewal or purchase of IT equipment. 

• 1–2 years of experience in office administration, HR, or IT coordination.
• Bachelor's degree in Business Administration, Human Resources, IT, or a related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills (written & verbal).
• Strong attention to detail, organizational skills, and ability to work independently.
• Able to manage multiple stakeholders and tasks under pressure.
• Strong interpersonal skills and a proactive mindset.
• Good English proficiency.

Nice-to-Have:

• Knowledge or prior exposure to investment banking, M&A, or professional services industries.
• Experience working in cross-cultural or regional/global teams.
• Familiarity with IT systems, Salesforce, or HR administration tools.

• Competitive compensation package for the contract duration.
• Dynamic and professional working environment.
• Opportunity to gain experience in a cross-functional support role.
• All benefits follow company policy and labor law for contract employees.