Workplace Services Officer

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

This is an 8-month short-term position. Your responsibilities will include:

Workplace Service:

• Control Inventory and replenishment: Stationeries, Pantry, First Aid Kit, Office supplies.
• Room management (Mothers' room, meeting room, medical room, storage room)
• Manage spaces & occupancy (Update Headcount & Seat Record ), Monthly seat update report in shared folder
• Monthly seat update report in shared folder
• Vendor management: Observe, monitor vendor's performance on site (Pest control, indoor plant, cleaning...)
• PPM – inspection, checklist, service report and review: Plan and supervise maintenance & repairs.
• Visitor management: Envoy system management (Check-in app for visitors, contractors, vendors)

Administration:

• Service now: Daily check for local office tickets and assign to relevant team member
• Transportation, accommodation, local travel, meal, and meeting schedule booking
• Global Events support (Family Day, annual party, 5K run, Ping‐pong tournament, appreciation week, general activities etc.)
• Assist Import & Export, Custom Declaration
• Support courier service for all departments
• Participate in responses to emergency situations

Securities:

•  Access card administration-card record
• Security card for new hire and exit administration
• Support Security team to access system/CCTV
• Upkeep inventorty for landyards and badges (contractor badge, temp badge, vendor badge)

Real estates:

• Support landlords in Periodic Maintenance Activities
• Leasing management & Landlord and building management communication

Finance:

• Procurement: Raise PO/PR, Sourcing, payment, contract
• CAPEX & OPEX tracking, application and approval
• Validate payment request. Prepare Monthly and Annual report
• Monthly invoice collection and payment process

Project Management:

• Search for vendors, support CREW manager for docs on process.
• Supervise project vendor on site.

• Bachelor’s degree or above, major in Business or Administration or related discipline is preferred
• Minimum 02 years experience in a related field
• Supportive attitude
• Detailed-oriented and well-organized
• Good at English language skills (in both verbal and written)
• Good at problem-solving skills

• Salary package: 15–16 million VND Gross with allowance & bonus.
• Opportunities for professional growth and development within a dynamic team environment.
• Comprehensive training and support are provided to enhance technical skills and knowledge.
• Access to cutting-edge tools and software to support job responsibilities.
• Other employee benefits follow company policies.