Admin Manager

1.      Administrative Management

• Organize office operations and procedures.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Provide general support to visitors through leading the reception and admin team.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services (IT, office condition,…), maintenance activities and tradespersons (e.g technicians, IT staffs, cleaning service…)
• Organize and supervise other office activities (yearly company events…)
• Supervise administrative staff and oversee day-to-day administrative functions to support operational efficiency.
• Oversee day-to-day customer service for our partners in the same building.
• Partner with HR to update and maintain office policies as necessary.
• Assist in the onboarding and offboarding processes of employees.
• Plan in-house or off-site activities (beer talk, conferences, celebrations, etc.)
• Coordinate with other departments or Business Units to ensure they have the necessary resources to perform effectively.

2.     Procurement Management

• Develop procurement strategies and policies tailored to the service industry to optimize purchasing processes and control costs.
• Identify and evaluate suppliers, negotiate contracts, and establish partnerships to ensure timely and cost-effective delivery of goods and services.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Monitor inventory levels and manage procurement budgets to meet service delivery requirements and financial objectives.
• Ensure that all items are ordered, delivered, invoiced and paid on time.
• Manage Admin budget, ensure accurate and timely reporting.
• Provide advice and direction on procurement matters to business units.

3.     Compliance Management:

• Interpret and enforce compliance with relevant laws, regulations, and industry standards pertaining to the Company’s activities, service delivery, procurement, and administrative functions.
• Establish and improve processes for contract compliance, including vendor selection and performance monitoring.
• Support the other team members on legal contract terms review, risk identification, and/or negotiation as required.
• Annually review the Company Handbook recommending amendments due to changes in local conditions or labor regulations.
• Develop and deliver compliance training programs for staff to promote awareness and adherence to policies and procedures.
• Serve as a liaison with regulatory agencies and external auditors to address compliance inquiries and maintain regulatory standards in close collaboration with the Finance and Accounting department.

• Bachelor's degree in Business Administration, Supply Chain Management, or related field. Master's degree preferred.
• 5+ years of experience in administrative management, procurement, or compliance roles within the service industry.
• Demonstrated understanding of service industry dynamics and procurement best practices.
• Familiarity with relevant laws, regulations, and industry standards governing service delivery, procurement, and compliance.
• Strong leadership, adaptability, communication, and interpersonal skills.
• Highly organized, able to manage time effectively, prioritize tasks, and meet deadlines.
• Detail-oriented with excellent analytical and problem-solving abilities.
• Proficiency in Microsoft Office Suite and procurement software.

• Competitive salary with allowance, bonus and 13th-month salary
• Social Insurance – Medical Insurance – Unemployment Insurance regulated by Vietnam Labor Law
• Health care checks annually following the company policy.
• Working in a fresh, active, multinational environment
• Training & Coaching provided by experts.
• Performance and salary review annually.