Administrative Staff (8 months)

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

• Control and monitor FFOH expenses for the Management and Administration functions.
• Manage procurement activities, inventory control, PR/PO processing, and payment administration.
• Coordinate factory transportation services, company vehicles, taxi arrangements, and related payments.
• Manage community relations activities and external service providers supporting factory operations.
• Coordinate uniform issuance, laundry services, PPE distribution, and safety equipment administration.
• Coordinate employee product purchasing programs (Staff Sales).
• Manage employee locker allocation and key issuance/collection.
• Coordinate administrative cleaning services and facility upkeep activities.
• Prepare and submit periodic statistical and regulatory reports.
• Arrange business travel, including flight bookings and hotel reservations.
• Manage the use of company seals in compliance with company regulations.
• Maintain document control, filing systems, and record retention.
• Provide general administrative support for meetings, visitors, canteen administration.
• Coordinate internal and complimentary water distribution, including quantity registration, tracking, approval, issuance, and record management for employees, internal departments, external stakeholders.
• Administer telecommunication expense documentation and payment processing.
• Coordinate ceremonies, festive events, and related T&E administration.
• Support employee registration for internal water purchase programs.
• Perform other duties assigned by the Plant Manager and provide administrative support to other departments as required.

• At least 1-2 years of experience in Administration functions.
• College degree or higher in Business Administration, Office Administration, or related fields.
• Proficient in Microsoft Office applications.
• Able to work independently and handle multiple tasks simultaneously.
• Strong organizational, communication, and problem-solving skills with the ability to handle situations flexibly.
• Professional, neat appearance.
• Friendly with good English communication skills.

• Competitive salary package commensurate with experience and qualifications.
• Opportunities for professional growth and development within a dynamic team environment.
• Access to cutting-edge tools and software to support job responsibilities.
• Other employee benefits follow company policies.