HR Operations & Administration Assistant

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

Job Overview: The job purpose is to ensure efficient daily HR and Administration operations, including recruitment, personnel documentation, and attendance management, while maintaining compliance with labor laws and internal regulations. The role also requires effective collaboration with internal teams and external partners to ensure timely and accurate execution of tasks. In the long term, the position is expected to develop management capabilities in preparation for future leadership roles.

+ Location: Long Hau Industrial Park.

+ Working Time: 8:00 AM - 5:00 PM, Mon - Fri.

Responsibilities:

1. HR operations support (30%)

- Organize recruitment activities.

- Support the onboarding and offboarding processes for employees, including documentation and coordination with relevant departments.

- Manage employee social insurance procedures, including enrollment and termination.

- Provide support and address employees’ questions and concerns when needed.

- Coordinate with external service providers when needed.

2. Administration (35%)

- Monitor payment progress to ensure timely payment requests; manage and provide order documents to the accounting team to complete payment documentation for vendors.

- Monitor leave schedules, propose leave arrangements when necessary, and manage monthly attendance records.

- Receive, send, and manage documents and samples to and from the company.

- Order and manage office supplies and employee uniforms.

- Manage workplace cleanliness and manage factory access control and security. Including directing cleaning lady and security staff.

3. Labor compliance & contracts (15%)

- Draft and review labor contracts, appendices, and HR documents.

- Ensure compliance with Vietnam Labor Code.

4. Personnel documentation (10%)

- Review and organize personnel files.

- Set up a structured and accessible filing system

5. Authorities liaison (10%)

- Prepare documents for inspections and audits.

- Liaise and provide explanations to authorities when required.

- Coordinate with internal/external parties to ensure compliance.

- Degree in Law, HR, or related fields preferred.

- Have 1-2 years of experience in HR field.

- Be willing to work onsite at the Long An office.

- Detail-oriented, structured, and proactive.

- Knowledge of labor law and HR documentation.

- Demonstrates a clear development direction and management mindset, with potential to advance into a team leader role

- Proficient in professional English and Vietnamese communication.

- Having experience working in a manufacturing company is a plus.

- Competitive salary package commensurate with experience and qualifications.

- Opportunities for professional growth and development within a dynamic team environment.

- Comprehensive training and support are provided to enhance technical skills and knowledge.

- Access to cutting-edge tools and software to support job responsibilities.

- Other employee benefits follow company policies.