P2P - Procure to Pay Staff (9-Month Contract)

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

Working location: Hallmark Building, An Khanh Ward, Ho Chi Minh City

The role supports accurate, timely and compliant day-to-day Procure to Pay operations across the following core services:

• End-to-end P2P processing through SAP Ariba and manual workflows
• Corporate Card management
• Staff Expense Reimbursement
• Payment management

Key Accountabilities

P2P

• Process procurement transactions through SAP Ariba and manual workflows in accordance with established procedures and approval requirements.
• Coordinate with suppliers to resolve transaction queries, follow up outstanding documents and actions, and support agreed service levels and processing timelines.
• Work with internal stakeholders to clarify purchasing requirements, obtain supporting documents and approvals, and resolve processing issues promptly.
• Apply local procurement policies and procedures, provide routine guidance to stakeholders, and escalate exceptions to the P2P Lead.
• Review and process SAP Ariba and manual invoices, checking accuracy, supporting documents, required approvals and compliance with internal policies and applicable laws, including tax requirements. Escalate discrepancies before further processing.
• Reconcile contracts and purchase orders (POs), goods receipts (GRs) and invoice receipts (IRs) against relevant general ledger accounts; investigate differences and follow up corrective actions.
• Support month-end closing by monitoring outstanding POs, following up unresolved items and completing assigned closing tasks within agreed deadlines.
• Assist with system setup and maintenance activities as assigned, and report system issues affecting P2P processing.

Corporate Card management

• Support corporate card programme administration, respond to routine system and policy queries, monitor card usage, and prepare reports for review by the P2P Lead.
• Review corporate card expenses and related SAP postings for accuracy, supporting documents, required approvals and compliance with internal policies and applicable laws, including tax requirements. Follow up missing information and escalate exceptions.

Staff Expense Reimbursement

• Apply Group and local staff expense reimbursement policies and provide routine guidance to employees on claim requirements and supporting documents.
• Review and process reimbursement claims for accuracy, completeness, required approvals and compliance with internal policies and applicable laws, including tax requirements. Refer non-compliant or exceptional claims to the P2P Lead for review.

Payment management

• Prepare and check payment requests for third-party vendors, corporate cards and staff expense reimbursements. Verify supporting documents and required approvals, submit payments to authorised approvers, and follow up payment status and exceptions.

• 3+ years in a similar role
• Relevant hands-on experience in P2P, accounts payable, procurement operations or a similar finance operations role.
• Working knowledge of procurement and payment processes, with experience using ERP systems; familiarity with SAP Ariba is an advantage.
• Working knowledge of applicable tax requirements relating to invoices, payments and employee expenses.
• Good communication, teamwork and stakeholder coordination skills.
• Strong attention to detail, problem-solving and time-management skills, with the ability to prioritise tasks, meet deadlines and escalate issues appropriately.
• Good written and verbal communication skills in Vietnamese and English.

• Competitive salary package commensurate with experience and qualifications.
• End-of-contract bonus.
• Opportunities for professional growth and development within a dynamic team environment.
• Comprehensive training and support are provided to enhance technical skills and knowledge.
• Access to cutting-edge tools and software to support job responsibilities.
• Other employee benefits follow company policies