Receptionist Cum Admin

1. Front Desk Office (30%)

• Greet and welcome guests/visitors as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Ensure the reception area, as well as office, is tidy and presentable
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries

2. Admin Tasks (70%)

• Maintain office security by following safety procedures and controlling access 
• Order office supplies and keep an inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Supports in booking the meeting room
• Provides administrative works such as transportation arrangements and business trips for company employees (cars, flights, taxis, hotels…)
• Manage stationeries, office equipment & facilities: telephone system, fax…
• Coordinate pantry supplies (e.g., water order) and liaise with tea lady to ensure working areas are tidy and clean
• Resolve office-related malfunctions and respond to requests or issues
• Negotiation, follow, and manage supplier contracts related to admin tasks.
• Handle all necessary actions at the right time: payments, communication, declarations, paperwork… 
• In charge of warranty the good conditions of the office facilities and arrange maintenance/reparation  
• Maintain and organize activities to connect employees monthly and annually  
• Coordinate with HR for the process of welcoming newcomers
• Be a key contact to interact with and support employees, Business Units, and Support Units
• Perform all other ad hoc tasks assigned by the line manager

• BA in administration management/ economics 
• Minimum 2 years of experience in the same position   
• Responsible, proactive and teamwork spirit                                             
• Good interpersonal & communication skills
• Good organizational and multi-tasking abilities
• Good at Microsoft Office/Excel
• Detailed – oriented and Problem solver
• Good at English, can use French is plus

• We champion your growth, offering pathways to advance your career and celebrating your milestones along the way.
• Our benefits package is designed to support your well-being, ensuring you feel valued and part of a team that's always moving forward.
• Our consultancy transcends boundaries, tailored to meet the unique needs of each client, ensuring that your work is always fresh and impactful.
• With us, every day is a new chapter of discovery. Our agile approach to business means you'll enjoy a rich variety of missions, constantly expanding your horizons.
• We are a multicultural company located in Thao Dien, offering breathtaking views of Landmark 81 that inspire creativity and innovation.