Senior Account Payable Accountant

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow business in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today!

As a Senior Executive in the Accounts Payable (AP) department, this position will be responsible for managing and overseeing the AP processes within the company. This includes verifying, processing, and reconciling invoices, ensuring timely payments to vendors, and maintaining accurate financial records. This position will also play a key role in improving operational efficiency and ensuring compliance with financial policies and regulations.  

Invoice Processing:  

• Accurately review, verify, and process invoices in accordance with company policies.  
• Ensure invoices are properly coded, approved, and matched to purchase orders or contracts.  
• Address discrepancies by liaising with vendors, procurement teams, and internal departments.  

Payment Processing:  

• Prepare and execute payments to vendors, ensuring they are timely and within agreed terms.  
• Manage payment runs, including checks, electronic transfers (ACH, EFT), and wire transfers.  
• Reconcile payment batches and resolve issues related to rejected payments or discrepancies.  

Vendor Management:  

• Maintain updated and accurate vendor data, including tax documentation and contact details.  
• Manage relationships with key vendors to resolve payment or account-related inquiries.  
• Respond promptly to vendor inquiries regarding invoice status and payment schedules.  

Reconciliations:  

• Reconcile AP subledger to the general ledger to ensure accurate financial reporting.  
• Conduct regular reviews of aged payable reports and assist in month-end and year end closings.  
• Handle complex vendor reconciliations, resolving outstanding balances, and disputes.  

Audit and Compliance:  

• Support internal and external audits by providing necessary documentation and reports.  
• Ensure compliance with internal control processes, tax regulations, and company policies.  
• Stay updated with regulatory changes, such as VAT, and apply them in AP processes.  

Process Improvement:  

• Identify and implement improvements to streamline AP processes and increase efficiency.  
• Assist in automating invoice workflows, reducing manual intervention, and minimizing errors.  
• Provide insights and suggestions for improving cash flow management related to vendor payments.  

Teamwork  

• Assist the AP Manager with training programs, onboarding new staff, and delegating tasks.  
• Support cross-departmental collaboration to improve overall financial processes.  

Reporting:  

• Generate periodic reports on AP metrics, such as aging reports, vendor spending, and payment performance.  
• Analyze trends in AP data, providing insights into company cash flow and areas for cost optimization.  

Work Location: HCO Building, 44B Ly Thuong Kiet, Tran Hung Dao Ward, Hoan Kiem District, Hanoi

Education:  

• Degree (University/College) in Accounting, Finance, or a related field.  
• Fluency in English (both written and spoken) is required.

Experience:  

• 4-6 years of experience in accounts payable or a similar financial role. Experience in real estate field is a plus. 
• Previous experience in a Senior AP role or handling large-scale AP processes is preferred.

Technical Skills:  

• Proficiency in accounting software (SAP, Oracle, or similar ERP systems) and Microsoft Excel.  
• Familiarity with automation tools and AP workflow systems.

Soft Skills:  

• Strong analytical and problem-solving skills.  
• Excellent attention to detail and accuracy.  
• Effective communication skills for interacting with vendors and internal stakeholders.  
• Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast paced environment.  

• Salary package from 23 to 25M Gross commensurate with experience and qualifications.
• Opportunities for professional growth and development within a dynamic team environment.
• Comprehensive training and support are provided to enhance technical skills and knowledge.
• Access to cutting-edge tools and software to support job responsibilities.
• Other employee benefits follow company policies.